Administrative Assistant (Casual)

Position

Administrative Assistant 

Location 

Calgary

Status

Casual

Work Hours

Monday - Friday, 8 hours per day; as needs arise

Start Date

Until suitable candidate is found

 

 

DESCRIPTION

Under the supervision of Director of Hospitality, or designate, the Administrative Assistant will be a member of the Administrative Team, responsible for the provision of overall administrative support while working within the mission, vision and values of Wing Kei. 

 

THE ROLE

• Demonstrates, promotes and advocates the Wing Kei vision, mission and core values
• Ensures that all authorized or approved purchase orders are made with external suppliers/vendors
• Ensures that all deliveries arrive on time in good conditions
• Provides general administrative support to the organization
• Creates and organizes various documents and electronic information.
• Creates financial and statistical tools and reports using spreadsheets/ database.
• Manages, organizes and updates relevant data.
• Communicates and provides information internally and externally to assist and enable organizational operations and effective service to connecting groups.
• Interprets instructions and issues arising, and then implements actions according to administrative policies and procedures.
• Researches and investigates information to enable strategic decision-making by others.
• Arranges and participates in meetings, conferences and project team activities.
• Provides support on training and professional development of staff.
• Keeps an inventory of supplies, keeps track of expiry dates and places orders for Wing Kei.
• Provides support in coordinating maintenance projects to ensure a safe and healthy environment.
• Supports the Reception desk as needed
• Demonstrates knowledge of and observes all policies, procedures and standards of Wing Kei.
• Participates in creating and maintaining a safe and healthy environment by understanding and following health and Safety rules, regulations and practices such as fire, emergency response training, WHMIS, data security and infection control.
• Maintains good communication and interpersonal relationships with the public, residents, volunteers and other health care team members.
• Participates in in-service programs.
• Keeps up-to-date with developments and best practices in the field.
• Other duties as assigned.

THE INDIVIDUAL WHO WILL SUCCEED

• Is aligned with Wing Kei’s vision to continue to deliver excellence in seniors care.
• Completion of Business Administration certificate program, or equivalent.
• Administrative or secretarial experience an asset.
• Good typing and accurate data entry skills.
• Knowledge of MS Office (Word, Excel, Access) required; knowledge of Chinese word process an asset.
• Is dependable, self-motivated with good time management skills and ability to prioritize work.
• Exhibits consistent problem solving ability, as well as sound judgment and attention to details.
• Exudes high ethical standards.
• Is an outstanding collaborator and team player; works well with interdisciplinary teams.
• Communicates well in writing, speaking and presenting; ability to communicate in Chinese a definite asset.

 

Benefits:

This is a benefit non-eligible position

How to Apply:

Please send cover letter and resume

by E-Mail to:

This email address is being protected from spambots. You need JavaScript enabled to view it.

 

Benefits:

This is a benefit non-eligible position

How to Apply:

Please send cover letter and resume

by E-Mail to:

This email address is being protected from spambots. You need JavaScript enabled to view it.

 

We are an equity employer and encourage applications from all genders, persons with disabilities and visible minorities who may contribute to the wellbeing of our residents.

All new employees must complete a Criminal Records Check in accordance with the Protection for Persons in Care Act. In compliance with Alberta Health’s Infection Control standards, all new employees are required to provide a copy of their Tuberculosis or Chest X-Ray paperwork and a proof of positive immunity of MMR within 30 days of their date of hire.

Thank you for your interest in working at Wing Kei. Unless you are contacted for an interview, you will receive no further acknowledgment of your application.